Tuesday, March 22, 2011

The Ultimate Teacher Organizer Tool

This week I am going to focus on helping you set up THE ULTIMATE TEACHER ORGANIZATION TOOL from scratch.




Come on folks, you know you want to play along at home.

What if I promise you that this tool is going to rock your teaching world? Because I'll not only promise that, but I'll pinky promise.

And a pinky promise is serious business around here.

So here's your homework: Obtain a 3-ring binder in a color that makes you happy. It must have a clear outer layer that will allow you to slide papers and whatnot into the front and back. I wouldn't go smaller than a 1", but 2 inches just feels big. I would probably buy a 1". You can always upgrade.

DAY 2:
Did you obtain your super-cool, new, 3-ring binder yet?



I heart binders. The main reason is that they are so flexible and forgiving. You can add to them. You can subtract from them.

It's OK if you didn't. You can still play along. This week we are going to be building (insert announcer voice) THE ULTIMATE TEACHER ORGANIZATION TOOL.

There are several components to it. Today we are going to focus on the PLAN BOOK part.


{You may also be interested in my ink-saving Planbook that is part of my Blackline Design collection.}

I've tried keeping lesson plans in one of those traditional books. I've tried doing them on the computer. Both had pros and cons. What I have found to be best is to customize and create my very own binder that houses lots and lots of information and tools to keep me on top of things.

You can create your own on the computer, copy a favorite version you have found or better yet, purchase the one I created at my store for only $10.00 by clicking here. I told you I was busy creating this weekend.


Whichever option you decide to go with, you will probably want to include the following components or some form of a variation of them. I like to start with the big picture and work toward the details from there. I start with...

LONG RANGE PLANS:
This is a snapshot of the year, but with less details. It's great for recording special projects, themes, author studies, etc.

YEAR-LONG PLANS:
Create a row for each week of the year (should be 40) and columns for the different subject areas. I made one sheet that I can print several times so I can use specific categories for language arts like spelling, word study, comprehension skill, writing, etc.



WEEKLY PLANS:
This takes on the look of a traditional plan book. The left column has the days of the week with space to write the date and the number that corresponds to the day of school. This feature comes in especially handy in the spring when you start your countdown to the next summer vacation. C'mon, you know you do!

All you need is one template. You can then copy/print as many as you need for the year. Hint: add in the recurring items like specialists, lunch, snack, etc. before copying to save yourself time.

Now that we have the plan book foundations down, let's move on to the "extras." These are items that are normally found in a commercially-made plan book so I keep them in this section of my binder as well.

CALENDAR:
It's important to have a calendar that is separate from your planning calendar to record meetings, conferences, assemblies, holidays, and those sorts of things. The one I designed has empty boxes to fill in the dates so that I can just print new ones for the next year. If you are going to take the time to make one I suggest doing that to save the hassle of recreating it next summer.


STUDENT INFO:
I number my students so I like to have a column for numbers next to the name. I also include parent names, home addresses, email addresses, phone numbers and cell phone numbers.
MEDICAL INFO:
I use this section to house specific medical concerns about students as well as general school info regarding policies and the nurse.

STUDENT TRANSPORTATION:
I designed two versions of this. I plan to leave one in my plan book and hang the other by the door for easy reference.
BIRTHDAY CHART:
It's nice to have all the birthdays at a glance. I do have a chart in my classroom for this purpose, but I also include coworkers on the one in my plan book.


ATTENDANCE:
We actually do our attendance online, but I found I missed having my own records in writing so I keep this as well. It's helpful to reference in a conference or student meeting.
GRADES:
I also have a grade book on my computer, but again prefer to have the original on paper. This allows me to correct papers anywhere and record the grades.


COVER:
You need a cute cover. There are the three I designed to include in the teacher plan book set. I used the middle one for myself. I am making a collage of personal photos for the back sleeve.







Be sure to include your name and contact info in the book so that it can easily be returned to you if it is misplaced.

When I sent you off to get your binder yesterday, I probably should have told you to get page protectors and tabbed dividers as well. You might want to think about getting those.

It's time to get cracking on the first section of your binder. Decide which of the components you feel you need to include and design away.

...or have I mentioned that you can click here to purchase ALL of the items pictured for only $10.00 at my Teachers Pay Teachers Store?
keywords: teacher organization how to make a plan book grade book teacher binder classroom organization


Be sure to follow my blog and store  and Facebook Page for notification of the FreebiesClick here to access a collection of Teacher Tips or tour my Classroom Makeover here.

Monday, March 21, 2011

The Clutter-Free Classroom Guide

The Clutter-Free Classroom's Guide to Organizing Your Classroom {click for the option to download}


CLICK HERE TO PURCHASE The Clutter-Free Guide to Organizing & Managing Your Classroom

For the past eight years I have presented workshops and worked 1:1 with teachers to help them better organize and manage their classrooms.

I have created an easy-to-read booklet that includes everything you need to create your own Clutter-Free Classroom™. Inside this valuable resource you will find an abundance of tips and ideas and real classroom photos. This is the same guide that I provide my clients and workshop participants with. It is full of information that will save you time and money while making you an organized, efficient teacher.

I suggest printing the file and placing it into a binder or folder using a 3-hole punch.This will provide you with a low cost, transportable, resource. You can easily take it to school and back home. You can write in it. You can add to it. You can store notes and clippings in the pockets. It's a great value!

I also encourage you to follow my blog for daily tips and photos on organizing and managing your classroom by clicking the follow button at the top of this page or signing up via email over on the right.

Table of Contents

INTRODUCTION
Why Be Clutter-Free........1
Top Reasons for Getting Organized

The Pep Talk...........2
Motivation for Getting Organized

SECTION ONE: THE CLEAN SWEEP
Plan Your Attack.....................................................4

Preparing to Unclutter Your Classroom

Go Time.................................................................5

The Process of Creating a Clean Slate

SECTION TWO: PREPARE THE SPACE
Classroom Design......................................................7

Setting Up the Physical Space
Layout......................................................................7

The Meeting Area......................................................9

Student Seating.....................................................11

The Teacher’s Office................................................14

Classroom Library...................................................17
Computers..............................................................20

Listening Centers....................................................21

Word Walls.............................................................21

White Boards / Chalk Boards...................................22

Make it Your Own....................................................23
Decorating and Personalizing Your Classroom

SECTION THREE: CREATING ORDER

Organizing “The Stuff”..............................................29
Finding Homes and Systems for All of Your Things
Storage................................................................29
Supplies................................................................34
Pencils...................................................................35

Workbooks, Notebooks, and Journals.......................36

Materials and Manipulatives....................................37
Paper.....................................................................39
Tissues..................................................................40

Organizing “The Teacher”.......................................41
Becoming a Model of Neatness and Efficiency

Desk.......................................................................41
Resources...............................................................42

Lesson Plans............................................................43
Grading..................................................................43
Communication......................................................44
Meetings.................................................................44

Computer Files........................................................45


Organizing “Students”............................................46
Encouraging Independence Within the Classroom

Tracking Students..................................................46
Expectations...........................................................47
Classwork...............................................................49

Supplies and Materials.............................................51
Homework..............................................................51

Communication Folders...........................................51
Mailboxes................................................................52
Procedures..............................................................53
Transitions..............................................................53

Classroom Jobs.......................................................54

Organizing “All of Those Other Random Things”.......55
Ideas for the Miscellaneous Parts of Being a Teacher

Conferences............................................................55

Field Trips...............................................................55

Book Orders............................................................56
Substitutes.............................................................57

Student Teachers...................................................58

New Students........................................................59
Birthdays...............................................................60
Dismissal................................................................60

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Be sure to follow my blog and store  and Facebook Page for notification of the FreebiesClick here to access a collection of Teacher Tips or tour my Classroom Makeover here.

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